Revised Guidance on Resumption of NIH Extramural Activities Following the Recent Lapse in Appropriations

Update from NIH!

Rescheduling Peer Review Meetings
Most NIH peer review meetings that occurred during or immediately following the government shutdown will be rescheduled so that as many applications as possible are able to be considered at January 2014 Council meetings.

Opportunity to “Refresh” Applications that are Reassigned to May 2014 Advisory Council
As this is an unprecedented situation where the review meetings are being rescheduled under tight time frames, scheduling complexities may prevent the evaluation of the full complement of applications for this round.  Thus, while it is thought to be a small number, there may be some applications that cannot be reviewed in time for the January 2014 Advisory Council. These applications will be reassigned to the May 2014 Advisory Council and both the principal investigator and the signing official listed on the grant application will receive an email notification alerting them to the change during the week of November 4, 2013. [my emphasis-PT] NIH will also adjust the meeting dates listed in the eRA Commons for these refresh-eligible applications to 09/09/9999 so the applications can be easily identified.

Applications reassigned to the May 2014 Advisory Council will proceed to initial peer review in February/March 2014 without any action from the applicant. However, NIH is giving these applicants the option of withdrawing and submitting a refreshed application. If you choose to refresh your application, follow the steps below carefully:

[this is abstracted from NOT online. Read the whole thing, as they say]

Withdraw the existing application by November 15.

Submit the refreshed application to the original funding opportunity announcement (FOA), if possible…..

Submit a cover letter with the refreshed application. …..

Make the refreshed application a “new”, “resubmission” or “renewal” to match the withdrawn application.

All refreshed applications are due by December 11, 2013. No late applications will be accepted for this special receipt date.

  • Only applicants who are reassigned to May 2014 Advisory Council round, and who are notified by NIH of their eligibility to refresh an application, may submit for the December 11 deadline. Any other applications for this deadline will not be reviewed. As always, other applications that are rescheduled for review this round may be withdrawn for any reason, as per our usual process, and submitted for the next standard deadline.

Rescheduling October Application Due Dates…..

The NIH Loan Repayment Program application deadline has been extended from November 15 to December 2.

Grants.gov will continue to accept applications for funding opportunity announcements with October closing dates, even if those dates have passed.

November Application Due Dates
November grant application deadlines will not change (with the exception of the Loan Repayment program deadline listed above).

Refreshing an Application that was Submitted for an October Due Date
Since October 2013 application due dates are moving to November, NIH is giving applicants who have already submitted an application for an October due date the opportunity to replace the submission with a “refreshed” application. These applications should be submitted according to the rescheduled receipt date table, above.  Follow the guidance below if you choose to submit a “refreshed” refreshed application for the rescheduled due dates:

Note: Replacing the application submission with a “refreshed” application does not count as a resubmission (A1), meaning that an application submitted for an October due date as a “new” application should be submitted as a “new” application. A “resubmission” should be submitted again as “resubmission”.  A “renewal” should continue to be a “renewal”.

Processing of Applications Submitted During the Shutdown
Applications submitted since October 1 that were held at Grants.gov during the period of the shutdown have been processed by NIH’s eRA systems..

eRA Systems Availability
eRA systems are now fully available.

Early Stage Investigator Eligibility
NIH will automatically adjust the Early Stage Investigator (ESI) status for applicants whose status has changed during the period of delay caused by the shutdown.

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